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Data Protection Act & Drug Testing Results

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  • Data Protection Act & Drug Testing Results

    Hi,

    In June 2012 I tested positive for opiates in a random drug test at work. I was suspended on full pay and the sample was sent to the lab for further analysis; the specimen was later found to be negative using the 300ng mL cutoff and I was allowed back to work. Apparently the drug testing company had told my employer that it was likely down to poppy seeds. As far as I was concerned, that was that - it was a fairly traumatic experience but it was dealt with quickly and I was back at work after 3 days.

    I am currently embroiled in a rather bitter grievance procedure at work and recently made a subject access request under the Data Protection Act to my employer for all information held about me. I was rather surprised to find some correspondence from June 2014 between the then HR Generalist of my company and an employee of the company that performs the drug testing. The email states that she has been asked by the HR manager to provide some information on the test and then goes on to say that she understands I initially tested positive which was subsequently changed to negative, believed that this was down to poppy seeds and do they have any further information about my case. The drug testing rep then forwards the email (complete with my name and company ID supplied by the HR person) to another employee who confirms that a trace amount of morphine was found that was below the cutoff and it was likely due to poppy seeds.

    Apart from the fact that the initial test and subsequent information gathering attempt were two years apart, I fail to see how this was justified in any way. I actually had another random test 6 months later which tested negative so it's not like they had any suspicions on that account. The HR manager in question had only just taken up their role at the time of the 2014 email, so I suspect it was a "fishing expedition" in an attempt to dig up some dirt on me. The results of the test and the follow up lab test were in my personnel file anyway, so I am really struggling to understand any logical reason why this correspondence took place.

    I have contacted the ICO on this and they told me that I should contact my employer in the first instance. That's fine, but I would be grateful for some guidance on this if someone would be so kind. Part of me thinks I'm overreacting but on the other hand I fail to see how my employer can use such sensitive information for whatever purpose they see fit, especially given the fact that at no time was I asked beforehand nor was any consent given to contact the drug testing company. The only consent form I did sign was at the time of the test which allowed the drug company to pass the results of the test to them.

    Thanks for reading, I hope I haven't rambled on too much! I look forward to hearing back from anyone with some advice.
    Tags: None

  • #2
    Re: Data Protection Act & Drug Testing Results

    I think the only thing you can do is request your employer destroy the information about this under the Sixth Principle of the DPA ( Section 10)............ and have them sign to confirm the destruction
    that it has been destroyed.
    I don't think you can claim any loss as they kept you on full pay while you were suspended.

    Just my view but I ramble quite a bit so I'm told

    Sparkie

    Comment


    • #3
      Re: Data Protection Act & Drug Testing Results

      Hi welcome to LB,

      I agree with the part of your thoughts about over reacting.
      An HR Manager new to post needs I would think to be appraised
      of all such matters to be able to fulfil their function.

      I presume no one else has mentioned the incident to you or any one
      else in the company?

      nem

      Comment


      • #4
        Re: Data Protection Act & Drug Testing Results

        Hi and welcome

        I don't know anything specifically about drug testing, I take it you are employed in some safety critical capacity.

        However, my view of the facts as you present them is that there is no issue about your information being passed to the drug company person and I can quite see why in the positive/negative context why they, the testing company, may need to internally discuss it.

        I can understand why it now spooks you that the HR Manager, if I have understood this correctly, takes the matter up with them again two years after the fact.

        My suggestion would be that you write to the HR Manager to enquire why s/he considered it necessary to make further inquiries regarding this two year old test and that you consider this to be data processing within the meaning of the Data Protection Act 1998 and, moreover, it is your view that the retention of this 3/4 year old information is in contravention of the fifth data protection principle being that personal information is retained for "no longer than is necessary".

        UNLESS drugs or alcohol or the testing regime has any bearing on the grievance you currently have.

        Comment


        • #5
          Re: Data Protection Act & Drug Testing Results

          While I do work in a manufacturing plant, my job is 95% office based. But thank you for the suggestion about writing to the HR manager, that seems like a good plan.

          Originally posted by stevemLS View Post
          Hi and welcome

          I don't know anything specifically about drug testing, I take it you are employed in some safety critical capacity.

          However, my view of the facts as you present them is that there is no issue about your information being passed to the drug company person and I can quite see why in the positive/negative context why they, the testing company, may need to internally discuss it.

          I can understand why it now spooks you that the HR Manager, if I have understood this correctly, takes the matter up with them again two years after the fact.

          My suggestion would be that you write to the HR Manager to enquire why s/he considered it necessary to make further inquiries regarding this two year old test and that you consider this to be data processing within the meaning of the Data Protection Act 1998 and, moreover, it is your view that the retention of this 3/4 year old information is in contravention of the fifth data protection principle being that personal information is retained for "no longer than is necessary".

          UNLESS drugs or alcohol or the testing regime has any bearing on the grievance you currently have.

          Comment


          • #6
            Re: Data Protection Act & Drug Testing Results

            Thank you for the quick reply, Sparkie. I'm not looking for any compensation, I am just extremely concerned that they have absolutely no respect for my privacy.

            This is complicated by the fact that they have recently requested that I attend an OH assessment to determine my fitness to work / make any adjustments, of which I have absolutely no problem. However, on receiving the consent form it was very vague and if I had of signed it would have given the 'company' and its 'advisers' (solicitors) the right to discuss any 'work related' health issues with OH. I wrote back saying that I was more than happy to have the assessment but I would only consent to the HR manager receiving the report to determine my current / future fitness to work which I felt was well within scope. They have also requested my full medical records but 'forgot' to tell me my rights under the AMRA Act 1988, which they are required to do by law. This is no two bit company by the way, it is a huge multinational.

            I know I may come across as a bit paranoid but because the grievance is in they seem to focusing on the possibility of any future legal action instead of getting me back into work, which at the end of the day is all I want to do.

            Originally posted by Sparkie1723 View Post
            I think the only thing you can do is request your employer destroy the information about this under the Sixth Principle of the DPA ( Section 10)............ and have them sign to confirm the destruction
            that it has been destroyed.
            I don't think you can claim any loss as they kept you on full pay while you were suspended.

            Just my view but I ramble quite a bit so I'm told

            Sparkie

            Comment

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