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I was a victim of circumstance (wrong place, wrong time) and said something to someone at work that I shouldn't have, who then reported the matter to HR, who investigated, and concluded that whilst I was in the wrong to do what I did, no disciplinary action would be taken. I was reminded of my employers code of conduct, ethics etc and basically received a letter of the same - naughty employee, familiarise yourself with the employee handbook, don't do it again.
However, the letter is to be kept indefinitely on my employee record insofar as I can tell (that is no time limit is mentioned, just that it will be kept) in case I do it again at which point, reference to this incident will seemingly be made in the event disciplinary action for a similar incident were taken in the future.
I was under the impression that there a) had to be a fixed time limit for which documents of this nature could be kept, and b) only in matters which related to disciplinary action. Or is that not how it is? I understand were I to leave, then under the Data Protection laws, they would not need to keep any information on me, so that is not a concern, but as I actually don't, do I have any cause to go to HR and say something or expect this document to be removed from my file at some point in the future?
However, the letter is to be kept indefinitely on my employee record insofar as I can tell (that is no time limit is mentioned, just that it will be kept) in case I do it again at which point, reference to this incident will seemingly be made in the event disciplinary action for a similar incident were taken in the future.
I was under the impression that there a) had to be a fixed time limit for which documents of this nature could be kept, and b) only in matters which related to disciplinary action. Or is that not how it is? I understand were I to leave, then under the Data Protection laws, they would not need to keep any information on me, so that is not a concern, but as I actually don't, do I have any cause to go to HR and say something or expect this document to be removed from my file at some point in the future?
