Resigned from company and they withholding pay

[13579s]

The company are saying i owe them over £700 from missing receipts going back over 1-2 financial years I am unable to obtain copies as companies can not provide me them as it is to long ago - They are now saying it will come out of my final pay - my contract stated that credit card spending must me authorised by manager which my line manager signed off each month which my line manager has done - do i have any rights or do i have to give in and let them take the money off me
The originally told me i was £400 missing and had an email to say if these are found it will be reimbursed - i found the receipts they will now not refund me and gone back 2 financial years and said that i now owe this new amount of £700 now -
If my line manager has authroised is that not upstanding ?
They also want to not pay me outstanding holidays and use this for the balance
Surely these should of been requested each month as they have been processed as authorised by line manager

please any advise would be most grateful as it is stressing me out so much and they are wanting to take over 50%

[dslippy]

Action in the employment tribunal on the basis of unlawful deduction from wages. It is for them to show your explicit agreement to this way of doing things.

[ULA]

Firstly I presume that these receipts relate to expenses that you have claimed?

As part of the expenses process were you required to support your claims with receipts before they could be authorised. That is normally the case, so I am wondering why if they were not produced at the time were your expenses approved.

Was the £400 for which you did eventually produce receipts part of the £700 they say you owe?

Is there any clause in your contract or in an expenses claims policy a reference to deducting from salary expenses paid but not supported by the associated receipt?

[13579s]

Hi no I proved the 400 now the want an additional 700. My line manager approved with out receipts and now finance are chasing receipts back to Jan 21

[dslippy]

Do not underestimate the unlawful deductions claim system. It is simple, effective, and, for an employer, brutal. What does he have with your signature which allows him to do this? It places the intial burden of proof squarely on the employer.

[ULA]

Going back to your orginal post it would appear that you have 2 issues:

1. £400 of expenses which you have now provided receipts for, which they are not reimbursing you.
2. £700 of approved expenses which they say were not supported by receipts for which they now require them and if they are not provided they will take this sum from your final salary.

I would suggest that you email the person who has contacted you about this and set out the following:

Dear xxx, Further to you informing me that I owe the company £700 due to non receipted expenses dating back to Jan 2021, please can you confirm under what basis you are deducting this money from my salary? These expenses were duly incurred and authorised by my manager at the time and then submitted for payment and at no point in that process was there any issue raised in regard to receipts not being provided. If there was any issue with this, even if signed off by my manager, then it should have been dealt with at the time by the finance department before making the payment to me. By making the payment the company has accepted that these expenses were duly authorised and for which I could be reimbursed. I therefore strongly object to this money being taken from my final salary and would consider this to be an unlawful deduction of wages. In addition, I have an email dated xxx which confirms that on the issue of £400 of unreceipted expenses, if the receipts could be provided, which I have done, then I would receive reimbursement. I therefore expect to receive this reimbursement as part of the sums owing to me in my final salary.

You can change the wording to suit your own personal style but it gives you an idea of what to say. I would then suggest you wait to see what the response is and come back to this thread if you need further advice.