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Thread: SAR request template

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  1. #1
    Join Date
    Jun 2014
    1018 Post(s)

    Default SAR request template

    Thanks to the ICO (

    adapt to suit xx

    [Yourfull address][Phonenumber][Thedate]

    [Nameand address of the organisation]

    DearSir or Madam

    Subjectaccess request

    [Yourfull name and address and any other details to help identify you andthe information you want.]

    Pleasesupply the information about me I am entitled to under the DataProtection Act 1998 relating to: [give specific details of theinformation you want, for example

    • your personnel file;
    • emails between ‘A’ and ‘B’ (between 1/6/11 and 1/9/11);
    • your medical records (between 2006 & 2009) held by Dr ‘C’ at ‘D’ hospital;
    • CCTV camera situated at (‘E’ location) on 23/5/12 between 11am and 5pm;
    • copies of statements (between 2006 & 2009) held in account number xxxxx).

    Ifyou need any more information from me, or a fee, please let me knowas soon as possible.

    Itmay be helpful for you to know that a request for information underthe Data Protection Act 1998 should be responded to within 40 days.

    Ifyou do not normally deal with these requests, please pass this letterto your Data Protection Officer. If you need advice on dealing withthis request, the Information Commissioner’s Office can assist youand can be contacted on 0303 123 1113 or at


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  2. #2
    Join Date
    Jul 2009
    19 Post(s)

    Default Re: SAR request template

    This is very interesting and useful reading in relation to SAR's.


  3. #3
    Join Date
    Jun 2007
    27 Post(s)

    Default Re: SAR request template

  4. #4
    Join Date
    Jun 2007
    27 Post(s)

    Default Re: SAR request template

    and here might be some bits that mught be useful

  5. #5
    Join Date
    Feb 2017
    57 Post(s)

    Default Re: SAR request template

    Here is another form of SAR


    Please supply me with copies of all the data which you hold on me in relation to any matter and in any form and for any period of time.

    Please note that I require disclosure of any personal data you hold on me for the entire period of my dealings with you.

    This Subject Access Request includes - but is not limited to any data you hold about me in respect of any matter and held in any form including; statements, notes, screen notes, recordings, internal correspondence and external correspondence. Please note that this Subject Access Request is not limited to the account/reference number mentioned above but that number has been provided purely as a starting reference for you.

    For the avoidance of doubt, and as stated above, this Subject Access Request requires disclosure of ALL personal data which you hold on me for the entire period of my dealings with you

    I enclose the statutory maximum fee of £10. You have 40 calendar days in which to comply

    If you have had previous addresses you could include list them here

    If there is specific information which you require in order to satisfy yourself as to my identity, please let me know by return.

    If I do not hear from you then I will assume that this Statutory Request is satisfactory and that the 40 day timescale has started.

    Yours faithfully,

  6. #6
    Join Date
    Apr 2009
    131 Post(s)

    Default Re: SAR request template

    Quote Originally Posted by warwick65 View Post
    Here is another form of SAR
    You could include within this one " to include all written/manual interventions and comments" disclosure by personal "

  7. #7
    Join Date
    May 2010
    54 Post(s)

    Default Re: SAR request template

    Some firms also have their own forms that you complete and send to them as well
    "Family means that no one gets forgotten or left behind"
    (quote from David Ogden Stiers)

  8. #8
    Join Date
    Sep 2015
    514 Post(s)

    Default Re: SAR request template

    Here's one I sent myself a few days ago, bit longer than the other ones and slightly different. I've put in brackets the additional information that may be included depending on the nature of the request.

    Dear Sir or Madam,

    Data Subject Access Request under the Data Protection Act 1998

    I wish to request access to personal data of which I am the data subject, in accordance with my right under the Data Protection Act 1998, section 7. I am happy for this information to be provided to me in electronic form on a USB drive or a password protected PDF (the password to be sent separately).

    I enclose a cheque for £10, the maximum fee permitted for complying with my request.

    I also enclose a copy of my [passport / driving licence] so that you are satisfied of my identity. My full name is [XYZ] as shown on my [passport / driving licence]. I am also referred to as [other names or nicknames] which may assist you when searching for any email records.

    The data that I am seeking is all personal data of which I am the data subject that has been processed by or on behalf of [name of business]. [In particular, I wish to include personal data concerning [details of what you want] which was processed between [date] and date]].

    [Where the processing of personal data of which I am the data subject has been carried out by automatic means and has constituted or is likely the constitute the sole basis for any decision significantly affecting me, please inform me of the logic of that decision-making.]

    [The data I wish to access is all personal data of which I am the data subject which has been processed by or on behalf of [insert name of employer][ and, in particular, to include personal data concerning [specify subject matter] processed between [date] and [date.

    I [am OR was] employed as [job title] by [name of employer] [from OR until] [date] and believe that personal data of which I am the data subject will have been processed by [job titles, names of individuals or relevant departments] including but not limited to emails and documents held in electronic form.]

    Once you have identified personal data belonging to me, please can you provide me with a description of the personal data together with:

    • an explanation of the purposes for which the data is being or is to be processed
    • the names of the recipients or classes of recipients to whom it is or may be disclosed
    • information as to the source(s) of the data
    • [the logic of any automated decision-making.]

    I look forward to your reply within 40 days of receiving my request.

    Yours faithfully
    DISCLAIMER: As a public forum, the content posted by me is intended as guidance in relation to your rights and responsibilities. It does not constitute legal advice or create any kind of special or other relationship. If you follow guidance, advice or other information I publish then you do so at your own risk and cost, and I cannot accept any liability. You should always seek independent legal advice by going to Law Society's Find A Solicitor or contact your local Citizen's Advice Bureau.

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