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Letter on file?

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  • Letter on file?

    I was a victim of circumstance (wrong place, wrong time) and said something to someone at work that I shouldn't have, who then reported the matter to HR, who investigated, and concluded that whilst I was in the wrong to do what I did, no disciplinary action would be taken. I was reminded of my employers code of conduct, ethics etc and basically received a letter of the same - naughty employee, familiarise yourself with the employee handbook, don't do it again.

    However, the letter is to be kept indefinitely on my employee record insofar as I can tell (that is no time limit is mentioned, just that it will be kept) in case I do it again at which point, reference to this incident will seemingly be made in the event disciplinary action for a similar incident were taken in the future.

    I was under the impression that there a) had to be a fixed time limit for which documents of this nature could be kept, and b) only in matters which related to disciplinary action. Or is that not how it is? I understand were I to leave, then under the Data Protection laws, they would not need to keep any information on me, so that is not a concern, but as I actually don't, do I have any cause to go to HR and say something or expect this document to be removed from my file at some point in the future?
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